Document digitization flow and Basic cost
With the digitization of documents, we confirm the contents of the documents to be worked on, your company's requirements, and the types of documents, and discuss and decide on the work content.
1. Meeting
Confirmation of the type of document to be worked on, etc.
Confirmation of converted files and quality
*In some cases, we will conduct a pre-conversion test.
2. Document Storage
Keep documents to be worked on
For image file formats, check the delivery method
* If the target document cannot be taken out, on-site work is possible.
3. Document Check
Confirmation of deposited documents
Confirmation of scanning and OCR recognition accuracy with extracted samples
4. Sorting
Document sorting for accurate and efficient work
5. Scanning
Scanning work with a high-speed scanner
6. OCR Processing
OCR processing and file conversion work according to the requirements discussed
7. Confirmation After Work
Confirmation of work results that meet requirements
8. Delivery of Materials
Delivery to customer by specified method
It supports various documents.
Although it is not included in the digitization service, we also flexibly respond to incidental work.
Disposal of paper documents after scanning
If you wish to dispose of paper documents after scanning, we will take care of the disposal.
Dispose of at a used paper recycling plant that meets security standards.
Until the time of disposal, it will be stored strictly in our warehouse.
After disposal, a disposal certificate will be issued.
Transfer to external warehouse
If you wish to store paper documents after scanning in a warehouse, we can also propose a warehouse company.
After scanning, it is transferred to the warehouse as it is.
Selection (extraction) of target documents in scanning work
There is no problem even if the paper documents entrusted to us include documents that are not subject to scanning. After discussing in advance which items should not be scanned, it is also possible to select only the items to be scanned.
Substitution of the business process itself related to paper documents
We provide total support for business processes such as application forms and applications, inspection, digitization, data input, deficiencies, and sending various notifications, as well as printing/shipping and call center support.
Data entry
In addition to scanning, we also create management ledgers for image data and input other text data.
Data analysis
It is also possible to create data corresponding to the database required for business analysis and analysis dashboard.
Basic cost of digitization
This is the basic cost for digitizing basic business documents such as contracts (conversion to searchable PDF, Doc, Excel files, etc.).
basic cost
From image files
Convert image files such as JPEG, PNG, and TIFF to searchable PDF, Doc, and Excel files
From papers
Scan paper documents printed on plain paper or PPC paper, then OCR them and convert them into searchable PDF, Doc and Excel files
5 JPY / 1 page
10 JPY / 1 page
OCR recognition accuracy varies depending on image quality, document layout and design. We can ensure an accuracy of 90% or more for documents with simple layouts such as contracts, but prior confirmation is required for documents with complex designs.
Initial meeting /estimate cost are free.
Complying with internal and legal requirements is a key issue in digitalization. For that purpose, it is necessary to confirm the contents of the target documents, certificates, etc., and to confirm the requirements. The first meeting for this purpose is free of charge.
If sorting work or business trip work is required, additional costs will be incurred, so we will respond with an estimate.